Moderating meetings effectively – structure, clarity and results orientation

Learning Objectives

The training enables participants to organize meetings efficiently and purposefully. They learn how to prepare professionally for meetings, actively manage group processes and steer discussions in a constructive direction using suitable techniques. The overarching goal: more clarity, participation and tangible results – in less time.

Course Content

1. Causes of ineffective meetings and how to avoid them
2. Consciously reflect on the necessity, occasions and objectives of meetings
3. Prepare meetings in a structured way: Clarification of objectives, agenda, selection of participants
4. Role of management: effectively performing regulatory and control tasks
5. Moderation requirements: clear communication and steering the discussion
6. Ensure participant satisfaction through clear framework conditions
7. Recognizing and actively shaping group processes
8. Time management and visualization: targeted use of flipchart and pin board
9. Questioning techniques for steering discussions
10. Dealing with disruptions, conflicts and difficult situations in meetings
11. Dealing professionally with uncertainty or “stage fright”
12. Effective methods for securing results: minutes, follow-up, clarifying responsibilities
13. Practical simulations of real meeting situations with feedback

Skills Acquired

After training…

• Participants plan meetings efficiently and purposefully
• lead meetings with clarity, structure and confidence
• apply tried and tested moderation techniques with confidence
• successfully manage discussions even in challenging group situations
• Achieve reliable and practicable results
• act calmly and professionally even in difficult meeting situations